VakilBoxCollect your fees before you do the work.
Take advances, pay court fees from the float and photograph each receipt. Make GST invoices with no number gaps. Keep client money above zero. Give your accountant month-end files to import.
Agree fees and take an advance
Agree the fee type when you take on the client. Draw each fee from an advance the client pays.
Set fee terms for each matter
Choose per appearance, lump sum per stage, monthly retainer, hourly or mixed. You agree fees when you take on the client, and every invoice uses them.
Draw fees from an advance
Take an advance, draw fees and costs from it, and see the balance on the file. When 25% is left, we draft a top-up request based on the usual spend for that case type. We never send it on our own.
Log court expenses with a receipt photo
Photograph each receipt where you pay it. We check the clerk's float against it.
Add expenses from your phone
Photograph the receipt and pick the head: court fee, process fee, certified copy, stamp paper, commissioner fee, typing, photocopying, clerk allowance, conveyance or courier. It waits on the phone until you have signal.
Check the clerk's float
Track the clerk's float and check it against receipts. Amounts above a set limit need partner approval. We flag duplicate receipts. You can't add a markup on pure disbursements.
Fill the expense sheet after each hearing
If you paid something at court during a hearing, the expense sheet opens afterwards. We already suggest the appearance fee.
Make GST invoices and track payments
Get GST bills with no number gaps, built from your fee lines and expenses.
Make GST invoices with no gaps
Use forward and reverse charge, invoice numbers in order with no gaps, part payments, receipts, cheque clearing and moving payments between invoices. We make invoices as PDF.
Send reminders that stop when the client pays
We send invoice reminders 7, 21 and 45 days after the due date. A payment resets the schedule.
Build invoices from the file
Set up billing heads once, with receipt and tax options: pure agent disbursement, recharged cost or absorbed. Then we build each invoice from fee lines and expenses.
Keep client money in a proper ledger
We record money you hold for clients in a double-entry ledger. It can never go below zero.
Record client money in a double-entry ledger
We record money held for a client as a liability in a double-entry ledger. Transfers need approval, and each client gets a statement. We refund the balance when the matter closes. The database won't allow a negative balance.
Track time and what you collect
Use timers and get suggested entries for work you haven't logged. See time not yet given to a case. See what you recorded, billed and collected, per advocate, case type and client.
See your income and send files to your accountant
See where your income comes from. Give your accountant Tally, QuickBooks or Xero files, with no retyping.
See reports on your practice
See fees by area, ageing, case length and speed by type, adjournments by court, effective hourly rate per file, and top clients. See how much of your income depends on a few clients. Get a monthly report by e-mail.
Export to Tally, QuickBooks or Xero
Export to Tally XML (ledger masters and vouchers), QuickBooks IIF or Xero manual-journal CSV. All of them show client money as a liability. The same period always gives the same file. So importing it again changes nothing.
What this looks like on a real day
Cash from the float
A clerk pays ₹650 at the registry for a certified copy.
Fees before the work
A new matter starts with an advance.
The overdue invoice
An invoice is 35 days past its due date.
Month-end
The accountant wants the entries for the period.
These are example stories. The names and matters are made up. The features are real.